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HELP: Using Library Services: Screen Sharing on Chat

Help with Joining a Screen Sharing Session

Librarians: Learn How to Share your Screen During a Chat

Joining a Screen Sharing Session

  1. In your Library Chat window, look for the invitation to "Join the Screen Sharing Session."
  2. Click the Join the Screen Sharing Session link.
  3. If this is your first time using the Library Chat Screen Sharing Session, a download will begin.
    • If the download doesn't begin immediately, visit https://zoom.us/support/download to get the download started.
    • On iOS devices, visit the App Store and search for the Zoom app.
    • On Android devices, visit Google Play and search for the Zoom app.
  4. You will be prompted to enter your name.
  5. Click Join to be taken into the meeting.

Or . . . You can join the Screen Sharing Session using your browser (no download needed)

The Library Chat web client allows joining a Screen Sharing Session without downloading any plugins or software. The web client is supported on all major browsers (Chrome, Firefox, IE11+, Safari). If you have a choice, we recommend using Chrome.

  1. Click the link to join the meeting.
  2. An option Join from your Browser may appear automatically. If it does not, select download & run Zoom.
  3. The option Join from your Browser will appear.
  4. You will be prompted to enter your name.
  5. Click Join to be taken into the meeting.

Example of joining a session in a browser

Joining the Session Audio

Once you've signed in to the Screen Sharing Session, you'll be prompted to join the meeting audio (recommended). How to test your audio.

  • By joining the meeting audio, you will be able to talk with each other over a high-quality VoIP connection.
  • Though you will most likely use your computer's audio, it is also possible to join using a telephone. Using computer audio will require that a microphone and speakers are connected to the computer.
  • You can mute and unmute your audio at any point during the session.
  • If you prefer not to use audio during the session, click the red button to dismiss the audio conference options.

The prompt to join meeting audio

Navigating the Screen Sharing Session

Once you are in the meeting, it should look something like this (depending on your computer operating system): 

Zoom Meeting client controls for joining audio and sharing your screen

These are the main features of Zoom you should know. The links will take you to specific help pages at the Zoom Help Center.

  1. Join Audio (recommended)
    • See the discussion above in the "Joining the Session Audio" section.
  2. Sharing your Screen (the goal of this process!)
    • Either person in the session can share their entire computer screen or just individual windows.
    • While sharing, both users can use on-screen annotation tools, which allow you to highlight and mark up the screen. See the next section for more information.
    • During Screen Sharing, either person can request or give up keyboard & mouse control to the other person. If you are sharing your screen, you are allowing the other user to run your computer while you watch.
  3. Enabling Webcam Video (optional)
    • In addition to connecting with audio, you can also turn on your computer's Webcam to share video. This is entirely optional.
    • There are several layout options for displaying Webcam video while simultaneously sharing your screen.
  4. Using the Built-in Chat Box (optional)
    • If you would prefer to use chat while Screen Sharing (instead of audio), the built-in Zoom chat feature is more convenient than switching back and forth with the Library Chat service.

How to Create and Save Annotated Screenshots

During the Screen Sharing session, both parties can choose to annotate the screen live and save a screenshot, using built in annotation tools. This helps draw a user's attention and highlight particular areas to focus on, plus you can save a screenshot to help remember what you discussed!

  1. Select Annotate to begin annotating on your shared screen. This will open the annotation tools menu:

annotation tools

  1. Annotation options include:
    • Text - Add text to clarify specific parts of the screen
    • Draw - Use freehand drawing to literally draw attention to a particular spot on screen
    • Spotlight/Arrow - Turn your cursor into a spotlight or arrow to help capture the other user's attention, so they look where you're pointing
    • Eraser - Erase some or all of your previous annotations
    • Color - Add a splash of color to highlight a particular portion of the screen
    • Undo/Redo - Step backward and forward in time to undo/redo previous changes
    • Clear - Remove all previous annotations with one click
    • Save - This allows you to save all of the annotations on the screen as a screenshot. The screenshot will be saved to your local device. Once saved, you can share the screenshot with others through the chat box.
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